
Welcome to one of the top camera clubs in Northern Ireland who offer a safe, inviting, and friendly club for everyone!
Club Equipment Rental Rules
1. Member Eligibility
Only active BPIC members in good standing may borrow equipment.
Members must have attended at least four club meetings before renting.
Minors (under 18) must have a parent/guardian sign a rental agreement.
2. Equipment Reservations & Checkout
Reservations must be made at least 24 hours in advance via the club’s online system or by emailing the Club Treasurer.
Equipment checkout is subject to availability.
3. Rental Periods
Equipment is typically loaned for one week, from Thursday to Thursday in alignment with club meetings.
Extensions may be granted if requested before the due date, and only if the item is not reserved by another member.
4. Usage Guidelines
Equipment is for non-commercial, personal, or club-related photography/videography only.
Members are responsible for the safe and proper use of all equipment.
No loaning of equipment to non-members is allowed.
5. Returns
All gear must be returned on or before the due date, in the same condition it was checked out.
Items must be clean, dry, and fully functional upon return.
Members must report any issues, damage, or malfunctions immediately — honesty is appreciated and helps everyone.
6. Damage, Loss, and Liability
Members are responsible for the full cost of repair or replacement in case of damage, theft, or loss.
Negligent or reckless use may result in loss of rental privileges.
The Camera Club is not liable for any injuries, data loss, or damages caused by use of its equipment.
7. Inspection & Maintenance
Equipment is inspected before checkout and upon return.
Members should inspect equipment before use and report any issues within 1 day of pickup.
Do not attempt repairs yourself unless explicitly authorized.
8. Restrictions
Some high-value equipment may require prior training or committee approval.
Members may only check out upto two things at a single time, unless otherwise approved.
9. Consequences of Violations
Failure to follow these rules may result in:
Temporary or permanent suspension of rental privileges
Club disciplinary action, including possible revocation of membership
Financial responsibility for lost/damaged gear
10. Agreement
By renting equipment, members acknowledge they’ve read and agreed to these rules.
A Rental Agreement Form must be signed before each checkout.
Last edited 22/07/25 by RWS