Welcome to one of the top camera clubs in Northern Ireland who offer a safe, inviting, and friendly club for everyone!

Club Equipment Rental Rules

1. Member Eligibility

  • Only active BPIC members in good standing may borrow equipment.

  • Members must have attended at least four club meetings before renting.

  • Minors (under 18) must have a parent/guardian sign a rental agreement.

2. Equipment Reservations & Checkout

  • Reservations must be made at least 24 hours in advance via the club’s online system or by emailing the Club Treasurer.

  • Equipment checkout is subject to availability.

3. Rental Periods

  • Equipment is typically loaned for one week, from Thursday to Thursday in alignment with club meetings.

  • Extensions may be granted if requested before the due date, and only if the item is not reserved by another member.

4. Usage Guidelines

  • Equipment is for non-commercial, personal, or club-related photography/videography only.

  • Members are responsible for the safe and proper use of all equipment.

  • No loaning of equipment to non-members is allowed.

5. Returns

  • All gear must be returned on or before the due date, in the same condition it was checked out.

  • Items must be clean, dry, and fully functional upon return.

  • Members must report any issues, damage, or malfunctions immediately — honesty is appreciated and helps everyone.

6. Damage, Loss, and Liability

  • Members are responsible for the full cost of repair or replacement in case of damage, theft, or loss.

  • Negligent or reckless use may result in loss of rental privileges.

  • The Camera Club is not liable for any injuries, data loss, or damages caused by use of its equipment.

7. Inspection & Maintenance

  • Equipment is inspected before checkout and upon return.

  • Members should inspect equipment before use and report any issues within 1 day of pickup.

  • Do not attempt repairs yourself unless explicitly authorized.

8. Restrictions

  • Some high-value equipment may require prior training or committee approval.

  • Members may only check out upto two things at a single time, unless otherwise approved.

9. Consequences of Violations

  • Failure to follow these rules may result in:

    • Temporary or permanent suspension of rental privileges

    • Club disciplinary action, including possible revocation of membership

    • Financial responsibility for lost/damaged gear

10. Agreement

  • By renting equipment, members acknowledge they’ve read and agreed to these rules.

  • A Rental Agreement Form must be signed before each checkout.

Last edited 22/07/25 by RWS